When you outsource any service or task, you need to find the best fit for your company or individual needs. Outsourcing can be an economical and convenient way to get a task completed and it pays to be sure you are working with the best provider. Outsourcing transcription services is no exception – a professional transcription services provider will help ease your workload and provide you with quality transcripts; so long as you choose wisely. here are some tips on finding the best.
1. Write a Summary of Your Project Needs
Take a little time at the start of the search to write down a quick description of what you need from a transcription service, and what your projects entail. For example, note down what you need to be transcribed from what setting – board meetings in a meeting room, conversations in a café, notes at your own desk…. Note approximately how many people will be speaking in each instance, and any issues you see that would potentially make the transcription more complicated such as broad accents or background noise. Then make a note of your general budget and the time you need to have the transcriptions completed. Remember that the more flexible you are and the “easier” your transcription needs, the lower the quotes will be.
2. Check for Recommendations
When looking for transcription services providers you can ask colleagues and friends if they have already used a transcription services company that they were happy with. If no one has any leads you can search online and look for companies that appear professional, have great reviews, and have been established for a decent amount of time. You can ask for testimonials or references if your transcription job is particularly specialised or extensive.
3. Request Quotes
Send out a request for a quote, detailing your needs, to two or three providers. You should get a reply quickly, as this is an area where companies should work fast and operate on a tight turnaround. Look at the quotes carefully to check what exactly they include and which one seems like the best deal.
4. Compare and Make a Decision
Remember that the lowest price will not automatically be the best result. You need to consider the reputation of the company, whether they can work on your transcription projects to meet your needs, and whether they operate quickly and can provide a fast turnaround if you need it. The price will obviously be a factor in the decision you make but it is only one piece of the puzzle. When you find the right professional transcription services firm they will make your life easier and more productive.
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