Making the transition from paper to paperless is a dream that many businesses aspire to. Of course, it’s probably easier for smaller companies to achieve. As the sheer size of the effort required to transition a larger organisation would result in the process taking months – if not years – to complete.
Nevertheless, whatever the size of your business, going paperless is great idea for improving both the efficiency of your business operations and your reputation in the eco-friendly community. You will probably also find that you’re able to save money by reducing waste and eliminating the need for expenditure on paper and paper products.
The concept of digital records management was conceived in order to ease the transition from paper to paperless, and has since been implemented by companies such as TNT Business Solutions. With the aim of offering it as a comprehensive service to companies worldwide. Simply put, digital records management describes both the process of going paperless and the ongoing organisation and maintenance of digital information files.
The benefits of this kind of service should be readily apparent. Companies who are not well-versed in the creation and maintenance of digital information will immediately find that they are able to better store and access their files. They should also utilise in-house training that will enable all staff to access the system. This training isn’t necessarily offered as part of all digital records management solutions, but can be implemented using a top-down approach from your department heads.
Outsourcing as a Solution
Outsourcing will also lessen the burden of storage for your company, thereby freeing up both physical space and financial budget that can be repurposed for other requirements. In this respect, employing the services of an outside digital records management service provider is an excellent solution, for companies who aren’t currently in possession of the space, and/or resources required to handle their own digital records curation.
When talking about any service designed to reduce waste, one cannot help but talk about its environmental implications. In this respect, digital records management can provide numerous benefits for any company wishing to improve sustainability. Going paperless doesn’t just mean spending less money on paper. It also leads to a decreased dependence on waste management and a reduction in fuel costs related to delivery and transportation. Using less fuel and producing less waste are both vital concerns for any eco-friendly office.